HOA Meeting Minutes

The Heritage Cove homeowners Association meeting was held March 3, 2020, at the Wilson'S
home on Heritage Cove. The minutes were read and accepted from the last meeting.
The old business consisted of the financial update and the landscaping at the entrance of the
drive. The updated balance in our account at the bank is $7553.41, and the landscaping that
has been done at the entrance already the spring was $630. There was discussion regarding-
setting a yearly budget in order to plan for projects, fencing in the future, and amount we want
to keep in reserves for savings. It was mentioned to try to keep at least $2000 in reserve. We
discussed making sure that it is known by everyone exactly what money is spent on. We also
discussed doing a better job of keeping all residents on the cove informed of when meetings
Will be held. We discussed possibly getting a sign and putting it up at least a week before the
next meeting, so all residents would know. The attendance was light, in spite of the meeting
date being mentioned in the last letter placed in the mailboxes.
There were two quotes that had been given for the fence replacement. We voted to take the bid
from Creative Landscaping for $4700. This will include caps on the top, and pre-treated lumber
to be used for the fence. The motion was made, and this also passed.
Misty and Chris have volunteered to do all the work at the entryway. This will include trimming,
flowers, mulch, and everything else except spraying for weeds. The weed control has already
been paid for 2020 in the amount of $27 per treatment. This also was passed and voted on. It
was also discussed that they will get a list of needed supplies to Mr. Flake, and he will make
that purchase. This includes mulch, flowers, or anything else needed to do the job.
The next order of business was regarding the houses on the street that have not paid
homeowners dues and were not in good standing. Mr. Flake has met with the lawyer, and lien
will be put on properties of those not in good standing. Although lawyers have already begun
the transaction, it was discussed that possibly another contact will be made to these families
to keep this from taking place with their property. It was mentioned that these residents have
been giving numerous opportunities to be in contact with the association, and offers to work
with them to set up payment have gone without contact.
No new changes regarding the bylaws were turned in, so that old business was not addressed.
We discussed planning meetings every quarter, and the next meeting will be b/ 11, 6:002m
. We discussed possibly making some sort of calendar events for the year,
and also setting up a schedule of reports, such as financial statements or any repairs that have
been dorie or needs to be done. Andrew will draw up the agenda for the next meeting, and
we're wanting to get contact information from all residents on the street. This will include email
as well as phone numbers this will be used for any emergency situations in the future.

home on Heritage Cove. The minutes were read and accepted from the last meeting.