HOA Meeting Minutes

HOA MEETING 9/10/20

The meeting opened with the introductions and the agenda. Andrew covered the order of the
meetings and how the meetings should progress each time we come together.
The old business including the minutes being read and accepted. The fencing area was shown
to have warped boards, broken screws, and the company was contacted. There has been no
response yet. Andrew Pipkins indicated that he would be happy to assist. Donna Lackey was
to send a Facebook message and Andrew Neel will call again.
The care of the common area was discussed next. This includes the entrance, and at this time,
$29.64 has been spent on mums for the fall. Chris had volunteered and he was doing a good
job mowing. Weeding will also be included in this. It was discussed to call professionals to
have it winterized, such as mulching and expanding the beds. Andrew said he would contact
companies to indicate to us what needs to be done. The decision was made to wait until next
spring to get a detailed job done. The motion was made and second and this decision passed.
The financial statement indicated that we had a deposit of $600 since the last meeting, and
that made for a total balance of $4053.41. A payment was made for the front entrance area for
$120 for two months work. Service was canceled after that. After that payment, the new
balance is $3933.41. The motion was made, seconded, and past regarding the $120.
Brad Payne had talked to C-Spire regarding the area at the end of the cove that needed to be
repaired. Someone was supposed to come out and take a look at it. Brad said he would call
back.
Andrew went over the procedures regarding the election of officers. The priorities of the new

board was as follows

1. The new budget will be presented at the next meeting. This needs to be detailed as
possible. We will address the amount of dues that are due at the next meeting. The dues are
currently $150 a year.
2. The HOA meetings will be done quarterly and financial reports will be given at each meeting.
3. If anyone has an item to add to any meeting agenda, it needs to be given to a member of
the executive committee at least 1 to 2 weeks before the next meeting.
There will be a transitional meeting with Ria regarding the financial aspects of the HOA.
Everyone at this particular meeting is in good standing at this time. It was suggested that we
might need to go back and look at documentation to see who has or has not been paying HO
dues.
The meeting closed at this time.
Respectfully submitted,

Donna Lackey

(l apologize for this being so late after the meeting.)